Carnival booking information

The Sydney Olympic Park Athletic Centre (SOPAC) consists of the Competition Arena and Warm Up Arena, each with a 400m track and field area for all Athletic discipline events. Built in 1994 and recently resurfaced as a Class 1 IAAF track (Warm Up Arena Class 2), the Centre prides itself on its ability to host both National and International Athletic Events.

Throughout over 20 years of operation, the venue has continued to maintain a reputation for providing world class facilities for the community, recreational and elite level programs and events.

In accordance with the Venues terms & conditions all event cancellations are required in writing and may incur a payment if cancelled within 60 days of your scheduled booking.

The track is an all weather surface, allowing for events to proceed during periods of rain. Should event organisers believe the weather conditions become too inclement to precede with the event both verbal and written communication must be provided to Athletic Centre staff as soon as possible.

Please note: Should you wish to reschedule your event due to weather, alternate dates cannot be guaranteed.

Athletics NSW offers the services of their accredited Technical Officials, who can assist in preparation and safe conduct of school athletics carnivals.

Tailored to meet the size and needs of your school, ANSWs accredited Technical Officials provide schools and school associations technical advice and expertise for their carnivals and events while ensuring they are conducted in accordance with the rules of athletics competition.

The accredited Technical Officials when booked through Athletics NSW are covered by professional indemnity and personal accident insurance.

Athletics NSW can provide your event to meet State Permit standard, that allows the results from your students achievements to be officially recognised for national qualification standards to Athletics Australia and Athletics NSW events.

If you are interested in this service please contact Athletics NSW on the details listed above.

Five 3x3m marquees will be setup and made available for use on the arena during your event. Should you require any additional temporary structures, including but not limited to marquees, stalls or stages/platforms please advise the Athletic Centre in advance for approval and set up guidelines.

An allocation of the following venue implements will be made available for use during your event as well as all necessary equipment to conduct field events (tapes, markers, brooms, rakes etc):

Photo finish

The Athletic Centre utilises the latest Swiss Timing photo finish timing and display equipment. Hirers using photo finish equipment must only be operated by Athletics NSW officials. Photo finish and timing requirements must be booked directly with Athletics NSW independently of your venue booking with the Athletic Centre.

Results

Hirers using results system and the electronic display board can engage Athletics NSW or SDS for professional results for your event. This must be booked directly with Athletics NSW or SDS independently of your venue booking with the Athletic Centre.

The Competition Arena video board is included when hiring an Athletic Carnival C or D. The board is a 10x6m full colour LED video screen capable of displaying photos, logos, videos, web pages and photo finish information.

Video: MPEG in 16:9 ratio
Photo: 640x384 JPEG

All content must be received at least 7 days prior to your event.

Only 'Pyramid' or 'Christmas Tree' spikes (also called compression tiered spikes) are to be used on the track for athletic activity. Needle spikes are not permitted. Spikes are only permitted on competition areas and must not be work in spectator areas or indoors.

Maximum spike lengths:

• Running activity maximum of 7mm
• Throw and jump activity maximum of 9mm

For track preservation and longevity, all athletes wearing spikes muse use starting blocks in laned events up to and including 400m and the first runner of a relay. Master athletes and Par athletes excluded.

Drones and aerial photography involving the Athletic Centre are strictly prohibited.

A dedicated first aid officer must be positioned in the First Aid room for the duration of all events. As a minimum, this person must hold a valid certificate for completing the course ‘Provide First Aid’.

First Aid is the responsibility of the client to arrange, and is a requirement for the duration of all bookings. MediFast are the preferred provider at the Athletic Centre and can be contacted on medifast.com.au or 1300 434 241.

Athletics NSW through its Centre of Excellence can facilitate the provision of physiotherapist services from Sydney West Sports Medicine for your event. If this is a service you are interested in it must be booked directly with Athletics NSW independently of your venue booking with the Athletic Centre.

All events 2000pax and above will automatically activate a minimum booking of 3 security guards depending on the nature of the event.

ACES security guards assist in monitoring front of house conditions of entry, reporting of any potential POI as well as back gate vehicle access limitations for the safety of all athletes and patrons alike.

Associated hourly charges are on-costed to the client and discussed throughout your event briefing call with the Supervisor or Manager of the centre.

The Athletic Centre is a fully catered venue and does not permit self-catering.

All catering requirements for your event, including canteens and food/beverage packages, must be arranged with the venues catering provider, Venues Live (details above). 

The best parking for the Athletic Centre is the P2 car park located adjacent to the Aquatic Centre. For further details regarding parking within Sydney Olympic Park, please see the link below. A number of ‘Green Parking Passes’ may be allocated to your event, allowing free parking for the assigned dates in marked bays between the Athletic Centre and Aquatic Centre. 

Please notify the Venue in advance if Novelty/Ball games will be conducted to ensure an appropriate area can be prepared as such activities are not permitted on the track surface. To assist in limiting significant wear, venue staff will rotate the areas of games such as tug-o-war, sack races, shuttle relays and tunnel ball.

It is the responsibility of the Event Organisers to ensure that all spectators and competitors are behaving in a safe and respectable manner. Should Athletic Centre staff observe a patron behaving inappropriately they may be asked to take no further participation in the days event or requested to leave the Venue.

Any damage or extensive cleaning incurred during the duration of your booking will be the responsibility of the Event Organiser and will be included on your final invoice.

Smoking is strictly prohibited inside the perimeter of the Venue.
 

Event signage may be displayed during your event. Under no circumstances is any signage or banner to be displayed or draped over emergency signage, sponsorship or venue signage. Please advise Athletic Staff prior to your event of your requirements.

Should you wish distribute any marketing material or conduct fundraising activities approval must be sort from Sydney Olympic Park Athletic Centre Management prior. A failure to seek approval will result in the removal of such material.

The sale of event specific merchandise is permitted during your carnival. Merchandise with sponsorship or for external vendors may incur a merchandise fee.

Kings Sports Store is located at the Athletic Centre Competition Arena and is able to cater to all Track and Field equipment needs. For more information visit www.ktf.com.au or call 9763 7444.